Privacy Policy

Who we are

Oakleafe Rambling and Nordic Walking Groups, generally running walking groups events, guided rambling and the like in East Sussex and the east of Surrey or west of Kent (and occasionally further afield).  Our membership OPT-IN to receive emailing form us in the form of information regarding Event locations/timing/plans

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We are working on this at the moment ~ although currently not an automated system again.  Emails by direct approach until future notice.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.



Who we share your data with

See also above ~ i.e. relating to posting of Comments.

We do not share subscriber email addresses with any third parties, beyond the needs of the database holder for emailing our Event briefings (via MailChimp currently)

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Via MailChimp for email briefings ~ there is a simple UNSUBSCRIBE option at the foot of each email; and in addition if the majority of emails sent to an e-address are left unopened or just deleted, then MailChimp will SPRINGCLEAN the data list and remove subscribers in that category (over which we have no control)

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Email addresses where subscribers/members have OPTED IN  to receive Event briefing emails will be held on a database with MailChimp

Additional information

How we protect your data

All information is held on secure database(s), either held with MailChimp or via WordPress

What data breach procedures we have in place

Let us know and we will investigate the where, how and why.

What third parties we receive data from

None, save for email ‘opening statistics’ currently from MailChimp in respect of Event briefing  emails.

What automated decision making and/or profiling we do with user data




All images and content are copyright material, with the ownership held either by the Club or by photographers who have submitted material from our events.

No content may be reproduced elsewhere or stored in other formats without obtaining the express written permission of the Site Administrators.